Payroll

Find your way in the complex Belgian payroll landscape, with our full-service solution.

Discover the best kept secret for customised local and international payroll in Belgium

Do you as a Belgian company, international group or foreign company employ staff in Belgium? Then you know that it is no easy task to apply all Belgian rules and formalities correctly. The Belgian payroll regulations can be very complex.  

But you can count on us to manage your monthly payroll. As a client, you are assigned a specific payroll consultant and reviewer. We always apply the four eyes principle, to ensure high quality.  

Your personal consultant takes care of the entire processing of your payroll, completely in-house. We arrange the necessary registrations and returns for remuneration, work, social security contributions and withholding tax. We take care of your employees and managers from A to Z. You can also rely on our in-house experts for any legal or tax questions you may have. Our specialists are happy to tackle complex issues, regardless of whether they are for one person or in the interests of the entire company. Our multidisciplinary approach is our greatest strength.

In addition, a permanent establishment may arise if your company employs someone in Belgium. Also bear in mind that if you are a foreign entity subject to Belgian corporate tax for non-residents, you may have to be affiliated to a Belgian social insurance fund. Our corporate tax specialists can advise you extensively on both matters and their practical consequences. 

Would you rather keep your current payroll provider? But would you like our advice and support for very specific matters relating to labour law, social security and tax law in Belgium? Then that's also certainly possible. We support you in cooperation with your external payroll provider.

How BDO can help

We register your company with the Belgian authorities and help your company connect with external suppliers.

Keep your employees satisfied with correct and timely monthly payroll calculations.

We take care of all the formalities after the payroll, such as personalised journals, the gross-net files, meal voucher orders, ASR declarations, and much more.   

When your company grows internationally, our services grow with you across national borders.  

Do you have any legal or tax questions? Then we will be happy to put them before our in-house experts for you.

Our Payroll services

  • During a kick-off meeting, our specialised start-up team will guide you through the start-up process and the associated templates. We facilitate your registration as an employer with the relevant authorities, connect you with external entities, and establish a payroll schedule.
Don't you see the wood for the trees anymore? Don’t worry, we can offer you a broader service: 
  • Entering the monthly data in the payroll software 
  • Preparing the monthly payroll calculations 
  • Drawing up the payslips in simulation and in final   
  • Providing the monthly accounting documents 
  • Indicating withholding tax and social security contributions  
  • Providing the payment instructions for net salaries, withholding tax and social security contributions 
  • Providing the annual individual accounts and sheets. 
  • The format in which you submit the monthly payroll statement to us is not a concern. Word, Excel, an export of your HRIS tool… Anything is possible for us. 
  • Are you a bigger company? Then it pays to build a link between your time registration tool and our software package. This makes payroll processing more efficient. We are happy to look at the possibilities.  Is a link not possible? No problem! Then send us an export of your time registration system and we will convert it into a file to be read in. 
Your payroll for Belgium is in the hands of your personal consultant. But before we send our work to you for further approval, we check it all internally. 
  • We provide you with our standard payroll output (payslips, salary statement, journals), but can also provide you with customised reports (gross-net files), together with journals, depending on what you need. 
  • Via us, you can conclude one international service contract with our colleagues in the United Kingdom or the Netherlands. Our international employees will then streamline and manage your payroll needs across different countries. Thanks to their technological solutions, you have an overview of all actions within one country and can have extensive reports created based on a secure, global dataset. 
Discover our Global Payroll Services 
  • Do you have complex questions about (international) employment? If so, our in-house experts will be happy to assist you further with advice and support. 
Labour Law and Social Security in Belgium - BDO

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